August 3, 2021 CRM Minutes

COMMISSIONERS REGULAR MEETING

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Clark at 8:30 a.m. on Tuesday August 3, 2021.    Commissioner Wombacher, Commissioner Paradis, County Administrator Scott Adkins and Deputy County Administrator Rebekah Knowlton were also present, as well as several Department Heads.  The meeting was held using a hybrid format and Department Heads and members of the public were able to attend in person or via Zoom.

Adjustments to agenda: none

MOTION: move to approve the amended agenda as presented. (Paradis/Wombacher 3-0, motion passed)

Public Comment: Scott Miller, member of the public, shared comments regarding the American Rescue Plan funds.

Meeting Minutes:

MOTION: Move to approve the minutes of the July 20, 2021 Special Meeting as presented. (Paradis/Wombacher 3-0, motion passed)

EMA:

The Commissioners recognized CDC District Liaison Alfred J. May, Jr. for his advocacy, counsel, and ongoing public health management efforts on the behalf of the citizens of Hancock County, particularly throughout the Coronavirus pandemic.

Jail:

MOTION: Move to approve the hiring of Christine Newman of Ellsworth as a part time corrections officer, on call as needed with no benefits, effective August 7, 2021 at the pay rate of $17.56 per hour, not to exceed an average of 29 hours per week as requested. (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve the hiring of Sierra Moore of Perry, Maine as a part time on-call as needed Corrections Officer, effective August 7, 2021 at the rate of pay of $17.56 per hour with no benefits and not to exceed 29 hours per week as requested. (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve the replacement and purchase of the Jail’s Commercial dryer from Sprague Appliance as an emergency replacement in the amount of $6,309 as recommended by the Jail Administrator with funding for the purchase accomplished as outline in his email to the Commission dated July, 29, 2021 with funds coming from Account # E2470-300. (Paradis/Wombacher 3-0, motion passed)

This qualifies as sole source because this is an emergency situation.  This is the only dryer available and because of Covid-19 and its effect on the supply chain it will not be available for long.

Airport:

MOTION: Move to accept and file the Airport Manager’s report as presented. (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve the contract with Jacobs Engineering Group, Inc. with a maximum amount of $81,831.93 for Engineering and Consulting for AIP-053 High Intensity Airport Beacon project task order Modification #1 and, for the chair to sign. (Paradis/Wombacher 3-0 motion passed)

MOTION: Move to approve the contract with Jacobs Engineering Group Inc. in the amount of $69,586.00 for Engineering and Consulting for AIP-052 Remarking Airfield Pavements project and for the chair to sign. (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve the purchase of four KSP-2FP beam chairs for the airport terminal building from K-Log of Zion, IL for the price of $2,131.72 from reserve account G-2-3010-54 TB Furniture replacement. (Paradis/Wombacher 3-0 motion passed)

UT:

MOTION: Move to accept and file the UT Supervisor’s report as presented. (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve and sign the Solid Waste Agreement for T10SD with the Towns of Burlington and Lowell as requested. (Paradis/Wombacher 3-0, motion passed)

ARP Funds-

The Commissioners reviewed the suggestions that have come in from the public regarding use of the funds.  Barbee will compose a letter to the towns and submit to the Commissioners for review before sending.

The Commissioners discussed and the criteria for the Non-Profit Lost Revenue Grant Program and reviewed the application.

MOTION: Move to approve the ARP Non-Profit Lost Revenue Grant Program Eligibility document and Application as presented with the suggested revisions discussed today.  The final documents will be emailed to the Commissioners for final approval by email. (Paradis/Wombacher 3-0, motion passed)

The Commissioners will continue to review suggestions as they come, as well as focus on Broadband.

Maintenance:

Accessible entrance RFQ-

The Commissioners reviewed the 3 qualification packets that were received: Design Group Collaborative, Lewis and Malm Architecture, and Sealander Architects.  Given the recent history of Sealander’s work in the RCC project and his familiarity with the entrance, the Commissioners agreed that Sealander would be a good choice for this project.  Facilities Director Walls, working with CA Adkins will provide a formal recommendation.

MOTION: Move to accept and file the Facilities Director’s report dated July 29, 2021 as presented.  (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve the hiring of Jessica Sherburne of Franklin as part time Janitor at the rate of $13 per hour limited to not more than 30 hours per week effective July 31, 2021. (Paradis/Wombacher 3-0 motion passed)

MOTION: Move to approve seeking bids for snow removal as requested. (Paradis/Wombacher 3-0, motion passed)

RCC:

MOTION: Move to accept and file the RCC Director’s monthly report as presented. (Paradis/Wombacher 3-0, motion passed)

Treasurer:

MOTION: Move to approve the July Warrants as presented. (Paradis/Wombacher 3-0, motion passed)

The Treasurer’s memo listed the following:

July GF, Airport and Jail Payroll Warrants #21-25, #21-26, #21-27, #21-28, and #21-29 in the aggregate amount of $512,065.87;

July GF, Airport and Jail Expense Warrants #21-39, #21-40, #21-41, #21-42, #21-43, #21-44, in the aggregate amount of $900,272.04;

July UT Payroll Warrants #21-52, #22-1, #22-2, #22-3 and #22-4, in the aggregate amount of $1,372.55;

July UT Expense Warrants #21-25 and #22-1, #22-2 in the aggregate amount of $70,980.48

Commissioners

Finance Position update-

CA Adkins is continuing to communicate with the potential applicant.

MOTION: Move to increase the pay range of the Finance Position up to $55,000 as requested by the County Administrator. (Paradis/Wombacher 3-0, motion passed) COVID update-

US CDC’s latest guidelines recommends masks for those in areas where Covid cases are classified as substantial or high.  Hancock County is currently in the moderate category.  There are no changes to the County’s policy or procedures.

The Commissioners reviewed the EMA and Maintenance departmental budgets.

EMA (Dept. 3)-

The initial budget figures are as follows:

Revenues: $118,166

Expenditures: $221,917

Maintenance (Dept. 6)

The initial budget figures are as follows:

Revenues: $62,010

Expenditures:  $502,004

Vehicle line was increased to $3,000

There was some discussion regarding retroactive hazard pay for employees who worked during the pandemic, using tiers representing job function/risk.  CA Adkins will compile data for review at the next meeting.

MOTION: effective first pay week in September increase the non-union wage scale and exempt employee pay by 5% (Clark/Wombacher 3-0, motion passed)

This also includes elected officials.

The September Commissioners’ meeting will be held Wednesday, September 8 and Tuesday September 28.

MOTION: Move to adjourn (Clark/Wombacher, 3-0 motion passed)

Meeting was adjourned at 1:29 pm.

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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