COMMISSIONERS REGULAR MEETING
The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Clark at 8:30 a.m. on Tuesday May 4, 2021. Commissioner Wombacher, Commissioner Paradis, County Administrator Scott Adkins and Deputy County Administrator Rebekah Knowlton were also in attendance, as well as several Department Heads, employees, and members of the public. Due to Covid-19 social distancing requirements, the meeting was held remotely via Zoom.
Adjustments to / approval of agenda:
MOTION: Move to approve the amended agenda as presented with the exception of adding an item titled “ATV Grant Program Update” after item 3 (Paradis/Wombacher 3-0, motion passed)
Rebecca Wentworth spoke about her concern regarding the procedure unfolding around the County Treasurer. She said her aim is to make local government better and wishes for more discussion and not a lot of emotion around issues.
MOTION: Move to approve the minutes of the April 6, 2021 Regular Meeting and the April 15, 2021 Special Meeting, both as presented (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to recognize and thank 911/Dispatcher David Brady for his 40 years of Service (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to recognize and thank Hancock County Administrator Scott Adkins for his 5 years of Service (Paradis/Wombacher 3-0, motion passed)
Update on ATV grant-
UT Supervisor Billings reported that he met with the Chairman of Acadia Trail Riders regarding the Municipal Grant in Aid process through the Bureau of Parks and Land. The group is not ready to begin the grant process for this year but are looking to work on the grant next year.
MOTION: Move to congratulate Detective Steve McFarland on his retirement and thank him for his 38 years of service (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to congratulate Deputy Daniel Harlan on his promotion to Patrol Sergeant (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to congratulate Deputy Jacob Day on his promotion to Detective (Paradis/Wombacher 3-0, motion passed)
Discussion of costs for accreditation of HCSO-
Sheriff Kane said he was asking for a commitment from the Commissioners and presented 3 year cost quotes from Power DMS and Dirigo Safety in the amount of $23,636.93, in addition to various other costs. Shawn O’Leary of Dirigo Safety spoke about the program standards and the process for achieving accreditation.
Commissioner Paradis said he was in support of this; he said he thought we needed to get to this level of professionalism and this seems to be cost effective. Commissioner Wombacher agreed, referencing the continued need for transparency. Commissioner Clark said only 10 agencies have done this, and although this a good program it is a discretionary one, which should be approved when the budget is set and not in the middle of the budget year. He also referenced the cost as a concern- there are a list of fees that are not determined at this point.
MOTION: Move to support seeking accreditation of the Hancock County Sheriff’s Office moving forward (Paradis/Wombacher 2-1, motion passed, Clark opposed)
Commissioner Clark said he was having a problem supporting this because of the cost and would like to see a more proven track record of the company before getting involved.
MOTION: Direct the sheriff to provide us with a quarterly report with regards to the status of this program to include all costs associated with that quarter, also if any forms need to be signed with regards to providing this accreditation program that Commissioner Wombacher be authorized on behalf of the Chair to sign those (Clark/Wombacher 2-1, motion passed Paradis opposed)
Commissioner Paradis questioned the need for quarterly reporting.
Discussion regarding purchase of Chevrolet Tahoes-
Sheriff Kane explained that the vehicles may not be available from Quirk until July, but are currently available through Colonial Motor Group in Massachusetts; the vehicles meet most of the specifications. Sheriff Kane is asking for Commissioner approval to purchase the Tahoes from Colonial Motor Group.
MOTION: Move to purchase 4 Chevy Tahoe cruisers from Colonial Motor Group for the sum of $134,015 as recommended by the Sheriff provided we have no liabilities concerning the bid awarded to Quirk Auto Group (Paradis/Wombacher 3-0, motion passed)
The financing that was approved earlier was not changed, only the approved dealership for the purchase of the vehicles. Financing was previously approved as follows:
E 10-70-300 / Dept. 10 / Vehicles $ 100,000 Budget line … Balance to be applied to the total cost of the vehicles
G 01-3011-70 / SO – Twn Contract Vehicles / $ 70,594.35 / Balance on 05-04-2021 …. Balance of vehicle financing to be from this account
G 03-3025-06 / Comm Benefits / SO 21 Budget Vehicle / $ 50,000 – Transfer this $ 50k from the CB to Dept. 10 / Revenue / R 10-900 / Reserve Trfr
Discussion of Airport security and tentative approval to hire-
Chief Deputy Kane explained that due to the increased demand for services at the airport, additional staffing is required. Chief Kane said after interviews they have 2 new potential hires- one to back-fill Detective McFarland’s departure and another for the additional coverage needed at the airport. The total personnel cost (benefits included) will be $30.52 per hour, with an additional cost of $2,000 for a laptop. Chief Kane said other equipment costs would be absorbed by the SO budget. This would be through the remaining year; next year would be determined through the budget process. CA Adkins said there is special grant funding through the airport that will enable us to support a significant portion of this; the grant funding will not support the purchase of additional equipment. CA Adkins suggested the laptop be purchased through Dep. 14.
MOTION: Move to authorize the hiring of additional Sheriff Dept. personnel for airport security as outlined and recommended by the Sheriff’s Dept., Airport Manager, and County Administrator, the laptop funded through dept. 14 (Paradis/Wombacher 3-0, motion passed)
The names of the new hires will be submitted for the meeting on May 18th.
MOTION: Move to accept and file the Airport Manager’s April monthly report as presented (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to approve Jacobs Engineering enter into an agreement with Haley Ward, Inc. for Eagle Nest Monitoring Scope of Service as presented and recommended (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to approve Lease of Office 100 in the Terminal Building to Maine Coastal Flight Center, Inc. for the term June 1, 2021 to May 31, 2023 and approval for the Chairman to sign (Paradis/Wombacher 3-0, motion passed)
IT Director Carter proposed changing the county’s domain name from hancockcountymaine.gov to hancockcountymaine.gov, as a matter of security.
MOTION: Move to authorize the Chair to sign the Hancock County Domain change request as presented and recommended (Paradis/Wombacher 3-0, motion passed) Maintenance:
MOTION: Move to accept and file the Maintenance Director’s April Monthly Report as presented (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to approve the color version of the top of the Annex sign as recommended (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to approve the hire of Ramsey Abraham II as part time janitor at the rate of $13 per hour, limited to not more than 30 hours per week, effective May 1, 2021 (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to approve hiring Tracy Young of Franklin as full time Deeds Clerk, at Grade / Step 6C, effective May 15, 2021 as requested (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to accept and file the RCC Director’s April monthly report as presented (Paradis/Wombacher 3-0, motion passed)
MOTION: Move to sign the Treasurer’s Warrants as presented (Paradis/Wombacher 3-0, motion passed)]
The Treasurer’s memo listed the following:
April GF, Airport and Jail Payroll Warrants #21-12, #21-13, #21-14, #21-15, and #21-16, in the aggregate amount of $493,473.16;
April GF, Airport and Jail Expense Warrants #21-20, #21-21, #21-22, #21-23, #21-24, and #21-25 in the aggregate amount of $835,440.40;
April UT Payroll Warrants #21-39, #21-40, #21-41, #21-42, and #21-43 in the aggregate amount of $1,372.55;
April UT Expense Warrants #21-19 and #21-20 in the aggregate amount of $86,051.14
ARP Funding update- CA Adkins said he expected that money may be released in stages, beginning next week, although it is still not clear what the funds can be used for. The county is expected to receive a total of $10.6 million; $5.3 million in the first stage. CA Adkins said he stopped the TAN process for the moment, as we may not require one this year.
Regarding the Finance Position for the Treasurer’s office, Commissioner Paradis said he would like to see a document outlining exactly what is involved. CA Adkins said he would rework the job description and bring it back to the Commissioners. There was some discussion about a county charter; the Commissioners agreed to take steps to consider the merits of a charter and learn more about the process.
Domestic travel restrictions have been lifted by the state, as well as the mandated wearing of masks outside. CA Adkins will send an updated operational memo to staff reflecting the changes.
MOTION: Move to adjourn 11:19 (Paradis/Wombacher 3-0, motion passed)
Meeting adjourned 11:19 a.m.
Deputy County Administrator