September 8, 2021 CRM Minutes

COMMISSIONERS REGULAR MEETING

The regular meeting of the Hancock County Commissioners was brought to order by Commissioner Clark at 8:30 a.m. on Wednesday September 8, 2021.    Commissioner Wombacher, Commissioner Paradis, County Administrator Scott Adkins and Deputy County Administrator Rebekah Knowlton were also present, as well as several Department Heads and members of the public.  The meeting was held using a hybrid format and Department Heads and members of the public were able to attend in person or via Zoom.

Adjustments to agenda:

MOTION: Move to approve the amended agenda as presented with the exception of removing the Knowlton Tax Abatement matter (Paradis/Wombacher 3-0, motion passed)

Public Comment:

Glenn Moshier, Ellsworth City Manager and Sue Lessard, Bucksport Town Manager both spoke about the Hazard Pay agenda item.  Commissioner Clark offered more time for discussion during the hazard pay agenda item.  Rebecca Wentworth read a statement from Hendrick Gideonse, as he was unable to be present but wished to make a public comment regarding ARPA and hazard pay for Hancock County employees.

Meeting Minutes:

MOTION: Move to approve the minutes of the August 17, 2021 Special Meeting as presented. (Paradis/Wombacher 3-0, motion passed)

Sheriff:

Bids for the two 2011 Chevrolet Caprice cruisers were unsealed and read aloud.  Vehicle #15 has 150,000 miles; vehicle #16 has 130,000 miles.  The results are as follows:

Chad Collins – Vehicle #15 – $3,017.26 / Vehicle #16 – $4,517.26

Tanner Scura- Vehicle #15 $9,000.00 / Vehicle #16 $10,000.00

Harold Page- $1,605.00 on either

Patrick Walsh- Vehicle #15 $2,550.00

Patrick Walsh – Vehicle #15 $1,500.00 / Vehicle #15 & #16 $2,000.00

Henry Bauer- Vehicle #15 – $4,100.00 / Vehicle #16 – $5,100.00

Zach Sanchez- Vehicle #15 $/ Vehicle #16 $4,205.00

John Arbo – Vehicle #15 $3,500.00 / Vehicle #16 $4,500.00

Janice Eldridge – Vehicle # 15 – $2,165.00 / Vehicle #16 $2,175.00

Angela Morse – Vehicle #15 $2,500.00

Matthias Updegraff – Vehicle #15 $300.00

Taylor Delano – Vehicle #15 $1,506.00 / Vehicle #16 $1,606.00

Peter Brown – Cruiser bid $1,500.00 (did not specify vehicle)

Brett Patti – $2,389.15 or both as package for $5,061.00

Sheriff Kane reviewed the bids and contacted the highest bidder.  The bidder was unable to pay for the vehicles, so the next highest bidder was contacted.  He confirmed he was able to pay for the vehicles and Sheriff Kane recommended awarding the bid to him.

MOTION: Move to sell unit #15 and unit #16 to Henry Bauer of Trenton for $4,100 and $5,100 respectively as Mr. Bauer was the highest bidder on both vehicles. (Paradis/Wombacher 3-0, motion passed)

Barbee Business Services / ARP Consultant:

The following non-profit organizations were awarded grants through the ARP / Revenue Loss Grant Awards program:

Neighborhood House, Inc.- $10,000

MOTION: Move to acknowledge the award of an ARP/Revenue Loss Grant to Neighborhood House, Inc. in the amount of $10,000 as award by the Grant Awards Committee (Paradis/Wombacher 3-0, motion passed)

Ellsworth Snowmobile Club – $3,688

MOTION: Move to acknowledge the award of an ARP/Revenue Lost Grant to Ellsworth Snowmobile Club in the amount of $3,688 as awarded by the Grant Awards Committee (Paradis/Wombacher 3-0, motion passed)

Beth C. Wright Center – $6,000

MOTION: Move to acknowledge the award of an ARP/Revenue Loss Grant to Beth C. Wright Center in the amount of $6,000 as awarded by the Grant Awards Committee (Paradis/Wombacher 3-0, motion passed)

The Grand – $10,000

MOTION: Move to acknowledge the award of an ARP/Revenue Loss Grant to The Grand in the amount of $10,000 as awarded by the Grant Awards Committee (Paradis/Wombacher 3-0, motion passed)

Northeast Historic Film – $10,000

MOTION: Move to acknowledge the award of an ARP/Revenue Loss Grant to Northeast Historic Film in the amount of $10,000 as awarded by the Grant Awards Committee (Paradis/Wombacher 3-0, motion passed)

Woodbine Cemetery – $9,308

MOTION: Move to acknowledge the award of an ARP/Revenue Loss Grant to Woodbine Cemetery in the amount of $9,308 as awarded by the Grant Awards Committee (Paradis/Wombacher 3-0, motion passed)

Penobscot Historical Society – $4,969

MOTION: Move to acknowledge the award of an ARP/Revenue Loss Grant to Penobscot Historical Society in the amount of $4,969 as awarded by the Grant Awards Committee (Paradis/Wombacher 3-0, motion passed)

Hazard Pay – approval of listing

Sue Lessard, Bucksport Town Manager, and Glen Moshier, Ellsworth Manager requested that the Commissioners extend the one-time hazard pay stipend to all first responders in the County.

Shemeya Laurel, resident of Gouldsboro, said she would like to see more community input about how the ARP monies should be distributed and would like a public hearing to be held on the issue.  Commissioner Clark suggested getting a count from Municipalities for their employees who they believe should receive hazard pay.  Commissioner Paradis said he agrees with the plan but some communities don’t and suggested putting it on hold until the communities can get together and come up with some kind of plan.  CA Adkins said he believes that no matter which road you go down there are going to be inequities to address.  The Commissioners agreed to discuss the issue of hazard pay to municipalities at a future meeting.

MOTION: Move to agree to compensate our employees at 75% of the benefit suggested by the Administrator in this report of ARP hazard pay (Clark/Wombacher 2-0 Paradis opposed, motion passed)    

MOTION: Move to go into Executive Session under MRSA Title 1§405 6(A) to seek advice from attorney regarding an employment matter. (Paradis/Wombacher 3-0)

Time in: 10:13 am / time out: 10:37 am

The Commissioners resumed regular session with nothing to report.

SO/ ADA Entrance Project development update-

Sealander Architects submitted a proposal for Conceptual Design Services for the Sheriff’s Office / ADA Accessible entrance project, at a cost of $36,580.

MOTION: Move to approve the Sealander Architects Proposal for Conceptual Design Services for the Sheriff’s office elevator addition dated September 3, 2021 as well as the fee schedule provided, both as presented and recommended (Paradis/Wombacher 3-0, motion passed)

Maintenance:

MOTION: Move to accept and file the Maintenance Director’s report as presented in his memo dated August 26, 2021.  (Paradis/Wombacher 3-0, motion passed)

The Commissioners reviewed the Maintenance Capital Plan.

MOTION: Move to accept and file the Maintenance Dept. Capital Plan as presented (Paradis/Wombacher 3-0, motion passed)

District Attorney:

MOTION: Move to approve the Job Descriptions as presented (Paradis/Wombacher 3-0, motion passed)

UT:

MOTION: Move to accept and file the UT Supervisor’s report as presented. (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve the Acadia Area ATV Trail Grant Funding second request (Paradis/Wombacher 3-0, motion passed)

Snow removal for Fletcher’s Landing Road (Route 179)-

Supervisor Billings reported that he has been in contact with the town of Waltham; they will speak with their snow plow contractor and follow up.  Billings will bring the item back for Commission review.

Jail:

Jail Dryer update:

The dryer has been installed and is running.

Jail Convection Oven update:

As it was a time-sensitive issue, the Commissioners had previously approved this purchase through email.  Roughly $6,300 needs to be transferred to cover the cost.

MOTION: Expend $10,000 from the 24-70-100 line for convection oven for the jail (Paradis/Wombacher, motion and second withdrawn)

There was some discussion about what action should be taken and how the motion should be phrased.  CA Adkins said he would prepare a transfer sheet and bring it back to the next meeting.

MOTION: Move to allow the jail employee who asked for approval to remove the old convection oven from the County property following R.M. Flagg Company’s removal from the facility, provided that R.M. Flagg will not be offering any trade in value for the unit be hauled off (Paradis/Wombacher 3-0, motion passed)

RCC:

MOTION: Move to accept and file the RCC Director’s monthly report as presented in his email dated September 5, 2021. (Paradis/Wombacher 3-0, motion passed)

Airport:

MOTION: Move to accept and file the Airport Manager’s report as presented. (Paradis/Wombacher 3-0, motions passed)

MOTION: Move to approve the hire of Christopher Harnage of Lamoine as a full time Airport Maintenance Worker at Grade 8 Step A, effective September 25, 2021 (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to approve the Airport Rescue Grant offer in the amount of $1,049,720 and for the Chair to sign grant offer (Paradis/Wombacher 3-0, motion passed)

MOTION: Move to decline the Airport Rescue Grant Concessions Relief Fund offer and for the Airport Manager to make the notifications (Paradis/Wombacher 3-0, motion passed)

Treasurer:

MOTION: Move to approve the August Warrants as presented. (Paradis/Wombacher 3-0, motion passed)

The Treasurer’s memo listed the following:

August GF, Airport and Jail Payroll Warrants #21-30, #21-31, #21-32, #21-33 in the aggregate amount of $394,311.59;

August GF, Airport and Jail Expense Warrants #21-45, #21-46, #21-47, #21-48, #21-49, #21-50, in the aggregate amount of $770,555.03;

August UT Payroll Warrants #22-5, #22-6, #22-7, and #22-8, in the aggregate amount of $1,098.04;

August UT Expense Warrants #22-3 and #22-4, in the aggregate amount of $4,754.94

MOTION: Move to accept and file the Financial Statements as presented in the County Administrator’s memo dated September 8, 2021 (Paradis/Wombacher 3-0, motion passed)

County Administrator:

MainePERS Rule Change-

Recent legislative changes have been made that affect the one-time election rule.  It allows for employees who have chosen not to enroll in the plan the opportunity to enroll on a post-tax basis. If the MPERS Board of Directors accepts the change, it will be up to the Commission whether or not to adopt the new rule as part of the County plan.  This is simply informational; the Commissioners will address as this develops.

COVID Update / Mask Policy-

The courts now require masks; county employees are expected to wear masks when they pass through those areas of the courthouse.

FFCRA Provisions-

The extended emergency provisions under FFCRA expire on September 30.  The Commissioners agreed no action was required and the provisions would simply expire.  If an emergency situation develops, the issue will be addressed appropriately.

MOTION: Move to approve the Finance Director Job Description as presented and recommended (Paradis/Wombacher 3-0, motion passed)

Commissioners:

Woodrow v. Dedham, Town of/Abatement Appeal Application – Hearing set for

MOTION: Move to set the date of October 5, 2021 for the Woodrow vs. the Town of Dedham Abatement Appeal Application hearing. (Paradis/Wombacher 3-0, motion passed)

Budget Workshop:

The Commissioners reviewed the initial figures of the following departments:

# 7 – RCC

Revenues: $165,930

Expenditures: $947,439

# 4 – Commissioners

Revenues: $22,247

Expenditures: $319,669

# 5 – Treasurer

Revenues: $75,500

Expenditures: $118,529

# 8 – Probate

Revenues: $161,500

Expenditures: $257,178

# 20 – Health Insurance

Revenues: $200,171

Expenditures: $1,137,000

# 30 – Reserves

Expenditures: $35,000

17 – 3rd Party Requests

Expenditures: $194,100

The Commissioners agreed to $19,000, rather than the requested $22,600 for Downeast Restorative Justice.  The also agreed to $15,000, rather than the requested $16,500 for HCPC.

MOTION: Move to adjourn (Paradis/Wombacher 3-0, motion passed)

Respectfully submitted,

Rebekah Knowlton

Deputy County Administrator

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